COVID-19 Updates & Response

COVID-19 Self-Assessment Screening

The colleges and universities of Minnesota State are implementing a COVID-19 health assessment tool that will be used to screen individuals entering campus facilities. In addition to being the right thing to do in order to keep our faculty, staff, and students healthy, this screening tool is being implemented in response to Executive Order 20-74, which indicated that we “must establish policies and procedures, including health screenings, that prevent sick students or institution staff and instructors from entering the institution for in-person or on-site activities.

COVID-19 Screening Tool

To reduce the impact of COVID-19 and comply with Minnesota State directives, Northland is requiring daily screening of all individuals entering Northland campus facilities to determine if you're authorized to come on campus.

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Need help? Watch screening tool help video.


To protect the health and safety of students and employees from the direct threat resulting from the spread of COVID-19 in the workplace to the extent reasonably possible, Northland Community & Technical College is requiring mandatory screening of all employees, students, contractors, and visitors prior to entering campus buildings for potential exposure to COVID-19 and symptoms of COVID-19.

Employees who refuse to complete the screening will not be admitted to the workplace, will be considered absent from work without approved leave during their regular assigned work time and may be subject to disciplinary action, up to and including discharge. Employees who are absent from work without approved leave in these circumstances will be placed in no-pay status.

Students will not be permitted to enter campus buildings if they do not complete and pass the screening. Students who refuse to complete the screening and persist in entering campus buildings may be subject to the Northland student code of conduct and may be removed from campus.

Consistent with the Governor’s Executive Order 20-81, all employees, students, and visitors are required to wear face covering in all buildings as well as other designated spaces, except in locations or circumstances exempted under EO 20-81.

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Frequently Asked Questions

What is the COVID screening tool and how will it be used?

A: It’s a web-based tool individuals will use to self-assess COVID-19-related health risks and determine whether they should be allowed to enter Minnesota State facilities in order to mitigate the risk of transmission.

How do I access the tool?

A: Web links and QR codes are available on each school’s website and on materials available at campus entrances.

Who is required to use the tool?

A: Everyone who plans to visit any facility within the Minnesota State system, including all students, employees, visitors, contractors, and vendors, must complete the self-assessment before they arrive each day they will be on campus or at the workplace for longer than 15 minutes. This applies to all 54 Minnesota State campuses and the system office. Students who live on campus are required to complete the assessment every morning.

What happens when an individual refuses to use the screening tool?

A: They will not be allowed on campus or into the workplace.

What if an individual doesn’t have access to the tool electronically or doesn’t have a smart phone?

A: They could use a computer and print out their results, or use a written tool once at campus.

If visitors to campus hold tickets for an event, and fail the screening tool, will ticket costs be refunded?

A: Those who cannot attend an event due to a negative screening should be compensated through existing college or university refunding practices.

Do people who will only be within outdoor facilities on a campus need to use the tool?

A: Yes. If they will be on campus they are required to use the tool.

Who will have access to the data collected by the assessment?

A: Minnesota State is committed to protecting the private data submitted through this self-evaluation tool. The Chancellor and campus leadership have designated a limited number of individuals, at the system office and on each campus, who may access to the results of the self-evaluation tool. Access is restricted to those individuals whose work assignments reasonably requires access to the data.

What will happen to the data submitted through the tool?

A: The information submitted through the self-evaluation tool is classified as “highly restricted” by Operating Instruction “Data Security Classification.” The detailed collection, use, and safeguarding of “highly restricted” data is outlined in Operating Instruction “Information Security Controls.” Minnesota State has robust processes in place to maintain the confidentiality of data, as well as to prevent, control, and minimize the impacts of any security incidents

How long will the data be kept?

A: Minnesota State will use the data collected by this tool for the benefit of the health and safety of our students, faculty and staff. We will maintain the data as long as necessary to safeguard our students, faculty and staff and we will destroy the data when we have determined it is no longer needed. The tool does not store passwords and cannot email sensitive data. In addition, no data is stored on the device that is used to access the assessment.

Contact Information

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