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Information Management Specialist

Job Description:  
Minnkota Power is seeking qualified applicants for an Information Management Specialist located in our Grand Forks offices.

The Information Management Specialist provides assistance to the Information Management program and in the implementation of policies, procedures, and record retention schedules. Supports and maintains the systems and technology to manage information assets. Works with employees on information management requirements and best practices to achieve program goals.

This position prefers a bachelors degree, ideally in IT, business administration, information management, or related fields.

Must be proficient in Microsoft Office applications. Experience with at least one automated information system, relational database, or records tracking program is preferred.

Prefer HTML/Javascript, XML coding, and basic understanding of SQL.

Essential Responsibilities

1. Provide assistance to the Information Management program to support Minnkotas strategic plan
a. Research best practices and industry standards and guidelines
b. Write and maintain comprehensive manuals, procedures, guidelines, and instructions
c. Update Information Management portal web pages with news, resources, education and training, etc.
d. Prepare status reports and gather, analyze and calculate metrics

2. Assist in the implementation of policies, procedures, and record retention schedules to ensure the appropriate management of information throughout its lifecycle
a. Coordinate disposition process of records and information for destruction according to record retention schedule
b. Assist with records inventories and special projects
c. Assist with compliance audits

3. Support and maintain systems and technology to manage information assets
a. Work with IT partners to configure, customize, implement, support, and troubleshoot the document and records management software application (DARLA)
i. configure and customize user interfaces, reports, workflows, integrations, and application solutions
ii. test updates and new releases
iii. develop and maintain documentation of system configuration, technical processes, and system usage procedures
iv. provide user support and training
b. Provide file room services:
i. maintain check out system for records removed from file room
ii. track and follow up on files checked out to users

4. Work with employees and managers on information management requirements and best practices to achieve program goals
a. Assist with training
b. Assist departments with active and inactive filing systems

5. Perform a variety of administrative duties to support the Information Management Department
a. Manage office documents in accordance with information management procedures
b. Coordinate and manage department supply needs

Success Factors and Job Competencies

• Ability to organize, analyze and evaluate data and/or processes
• Excellent research, analytical, problem solving, and organizational skills
• Extreme attention to detail with high level of accuracy and completeness
• Ability to prioritize and schedule projects and meet deadlines
• Demonstrated ability to work independently
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality of information
• Demonstrate behavior consistent with company values

Physical and Mental Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this position, the incumbent is primarily required to sit, stand, walk, stoop, bend and frequently utilize a keyboard/computer. Specific vision abilities include close vision, peripheral vision, depth perception and the ability to adjust focus.

Mental demands: While performing the duties of this position, the incumbent will be required to problem solve, read, write and analyze data, work under schedules and deadline pressure, present information to others, work independently and use discretion and judgment for confidential or sensitive projects/issues.

Work Environment: While performing the duties of this position, the employee is exposed to an office environment indoors, and will occasionally travel outdoors to multiple locations dependent on work.
Company:  
Minnkota Power Cooperative
Job Location:  
Grand Forks, ND
Application Procedure:  
On-line applications can be found at www.Minnkota.com. Resumes will not be accepted without a completed application, resume and transcripts.

Minnkota Power Cooperative is an EEO/AAP/Female/Minority/Disabled/Vets Employer
Application Deadline:  
01-04-2018



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